getting organised, tips, advice...help!

In my house I have 4 people learning piano (and one piano!). We have a busy schedule of school, gymnastics, taekwondo, swimming...Ok you get the idea :whistle: We also do other learning activities daily. Now what I found was that a few days would pass and I would notice one of my children hadnt done any piano time and I hadnt noticed. So I decided to get organised
We now have a reward chart for each child, with the activites I expect them to get done each day. Jaykobs is here

It lists playing the piano seperately to playing piano games as I try to use the solfege cards, powerpoints or softmozart game dailly too. This system is working well for us! He is very keen (as are the girls) to fill it up. This week his reward is lego because we need more lego :lol: We need to add another column for his photo eye play, because he has decided to that with the girls. I also have a page to print for piano practice attached...its not perfect but is good for little kids, it doesnt give enough room to write scores, but does ensure a minimum is done each week. I need to work on this one a bit as it would make Jaykob and the girls keen to practice more often or for longer. At the moment we use a notebook each but I cant keep track of the games easily in that, hence combining the book and chart.
I would love to hear your ideas on how you keep organised.